Human Precision. AI Speed. Certified Results.
AI can translate words. It cannot certify documents, understand cultural nuance, or guarantee acceptance by USCIS, courts, hospitals, or universities. We do both — expert human translators powered by AI-assisted workflows, delivering certified translations in 50+ languages, typically in 24–48 hours.
Translation HelpDesk is a certified translation agency: expert human translators in 50+ languages, with translations accepted by USCIS, courts, and universities. Pricing is $0.05 per word (a typical one-page civil document costs $15–25), with 24–48 hour delivery. Every translation includes a signed Certificate of Accuracy and is backed by our USCIS Rejection Pledge.
Why AI Alone Isn't Enough for Your Critical Documents
AI translation tools have improved dramatically — and that's a good thing. But for documents where rejection means a denied visa, a compliance violation, or a legal liability, "good enough" can cost you everything.
See the Comparison→USCIS Rejections
USCIS requires a signed certification statement from a qualified human translator. AI tools cannot provide this. Submitting without human certification can result in rejection, delay, or denial.
HIPAA Violations
Healthcare providers that paste patient records into AI platforms risk exposing protected health information to third-party servers — a direct HIPAA violation.
Court Inadmissibility
Federal and state courts mandate foreign-language evidence be accompanied by signed certification from a human translator. AI translations are not admissible.
We combine the speed of AI-assisted workflows with the judgment, certification, and cultural precision that only human experts provide. Every document is reviewed, certified, and delivered format-perfect — accepted by USCIS, courts, hospitals, and universities. Guaranteed.
OUR SERVICES
15 Linguistic Services Under One Roof
From a single birth certificate to a full platform localization, we handle it all — certified, format-perfect, and delivered fast.
USCIS Certified Translation
Birth certificates, marriage records, diplomas, and immigration documents — certified and accepted by USCIS.
Legal Document Translation
Contracts, court orders, affidavits, and depositions translated with legal-grade precision and signed certification.
Medical Translation (HIPAA)
Patient records, consent forms, and clinical documentation — never exposed to third-party AI platforms.
Academic (WES/NACES)
Transcripts, diplomas, and credential evaluations for university admissions and professional licensing.
Website Localization
Full website translation with cultural adaptation, multilingual SEO, CMS integration, and hreflang implementation.
Apostille & Legalization
Certified translation plus apostille coordination for documents used internationally under the Hague Convention.
AI Post-Editing (MTPE)
Already translated with ChatGPT? We review, correct, and certify it — at 40% less than a full translation.
Transcreation
Marketing slogans and brand messaging adapted so they feel native — not translated.
AI Content Localization
Blogs, ads, and social posts generated by AI, polished by humans to sound natural in every target language.
Proofreading & QA
Terminology consistency, style guide compliance, error-free output from a second pair of expert eyes.
Business & IT Localization
Software interfaces, SaaS platforms, help centers, and API documentation adapted for international markets.
Remote Interpreting
Live over-the-phone and video interpreting for telehealth, legal, and business meetings.
Dubbing
Professional voice replacement for training videos, streaming content, and e-learning modules.
Voiceover
Native-speaker voice recordings for commercials, IVR systems, and presentations.
Subtitling & Captions
Multilingual subtitles and captions — SRT, VTT, and broadcast-ready formats.
THE DIFFERENCE
AI Translation Alone vs. Translation HelpDesk
| Feature | AI Alone | Translation HelpDesk |
|---|---|---|
| USCIS Accepted | ✕ No | ✓ Yes |
| Court Admissible | ✕ No | ✓ Yes |
| HIPAA Compliant | ✕ No | ✓ Yes |
| Cultural Nuance | ✕ Misses idioms | ✓ Native speakers |
| Format Preservation | ✕ Broken | ✓ Format-perfect |
| Rare Languages | ✕ Poor quality | ✓ 50+ specialists |
| Accountability | ✕ None | ✓ 100% guarantee |
| Data Confidentiality | ✕ Stored on AI servers | ✓ NDA-protected |
NEARSHORE ADVANTAGE
Why We Cost Less — Without Cutting Corners
“You’re not paying for our zip code. You’re paying for our expertise, our certification, and our guarantee.”
| Provider | Rate per Word |
|---|---|
| NYC / LA Agency | $0.18 – $0.25 |
| Mid-Size USA | $0.12 – $0.18 |
| Budget USA | $0.08 – $0.12 |
| Translation HelpDesk | $0.05 — Save 40–75% |
INDUSTRIES
Industries That Trust Translation HelpDesk
Immigration & Law Firms
Hospitals & Telehealth
Universities & Colleges
Courts & Government
Translation Agencies (B2B)
Corporate HR & Finance
LANGUAGES
50+ Languages. Specialist Translators.
One Point of Contact.
OUR GUARANTEE
Try Us Free. Stay Because We Deliver.
Free Sample
250 words from your actual document, any language, 24–48 hours, completely free.
Satisfaction Guarantee
Free corrections for errors attributable to us. 30-day window. Full refund fallback.
USCIS Rejection Pledge
If USCIS rejects our translation, we fix it free and cover your resubmission fee.
USCIS Rejection? We Fix It Free +
Cover Your Resubmission Fee.
No other translation agency in Texas makes this promise.
BLOG
What You Need to Know in the AI Translation Era
Why USCIS Rejects AI Translations
USCIS requires signed certification from a qualified human translator. Learn why AI-generated translations get rejected.
The 10 Documents AI Cannot Translate Safely
From birth certificates to medical records, some documents carry too much risk for AI-only translation.
HIPAA, Title VI, and AI Translation
Healthcare providers face unique risks when using AI for patient-facing translations.
What Is MTPE?
Already used ChatGPT to translate? MTPE lets a human expert review, correct, and certify it at 40% less.
Haitian Creole Translation Specialist
One of the most underserved language pairs in the USA. We're one of the few specialist providers in Texas.
How Agencies Subcontract Rare Languages
Extend your language coverage without hiring. White-label, NDA-protected, nearshore rates.
FAQ
Frequently Asked Questions
How much does a certified translation cost?
Certified translations at Translation HelpDesk start at $0.05 per word. A standard birth certificate (approximately 250-400 words) typically costs $15-25. We provide transparent pricing with no hidden fees.
How long does a certified translation take?
Standard turnaround is 24-48 hours for most documents. Same-day rush is available for urgent filings. We respond to quote requests within 1 hour during business hours.
Does USCIS accept your translations?
Yes. Every USCIS translation includes a signed Certificate of Accuracy from a qualified human translator, as required by 8 CFR 103.2(b)(3). We guarantee acceptance. If USCIS rejects our translation, we fix it free and cover your resubmission fee.
Are your medical translations HIPAA-compliant?
Yes. Patient data is handled through secure, encrypted workflows and never exposed to third-party AI platforms like ChatGPT or Google Translate. All translators sign HIPAA Business Associate Agreements.
Can you translate documents for court?
Yes. Our legal translations include signed certification accepted by federal and state courts. All translators sign NDAs. We handle contracts, court orders, affidavits, depositions, and powers of attorney.
What is MTPE (Machine Translation Post-Editing)?
MTPE is when you translate a document with AI first, then our human translators review, correct, and certify the output. It costs $0.03/word, which is 40% less than a full human translation, and is ideal for large-volume, non-certified content.
Do you offer a free translation sample?
Yes. We translate 250 words from your actual document, in any language pair, completely free within 24-48 hours. No credit card required, no commitment.
Why are your translation rates lower than US agencies?
We operate on a nearshore model, headquartered in Mexico in the same time zone as Central US, but without the overhead of a Manhattan or Los Angeles office. Our translators are the same caliber; the savings come from operational efficiency, not quality cuts.
Do you translate Haitian Creole?
Yes. We are one of the few dedicated Haitian Creole (Kreyol) translation specialists in Texas. Haitian Creole is a distinct language from French, and we use native Kreyol speakers, not French translators.
Do you work with other translation agencies?
Yes. We offer white-label B2B subcontracting for agencies that need to extend their language coverage to 50+ languages. NDA-protected, net-30 payment terms, and we never contact your end clients.